*** Please note*** Only transcribe information written on the stone unless you have sources!***

In order to understand where to begin, we will start with the boxes on the page and what each of them are for:

Definition of the boxes on the transcription page and what goes in them:

Simple Mode

Prefix- Title of an individual. Only place if it is written on the headstone or if you have sources. Example: Mrs., Miss, Dr., General, Captain, Herr, Frau, Fraulein, etc.

Given Name- First and middle name of an individual

Family Name- Surname

Suffix- Title of an individual, or generational indicator. Examples: M.D.- Doctor, or Sr., Jr., III

Birth- Date of birth found on the headstone

Death-Date of death found on the headstone

Advanced Mode

All of the above boxes plus:

Marriage-Date of marriage if found on the headstone

Age at Death- Death date in Years, Months and Days are sometimes found on older stones. 

Links in the Transcribe Photos Box

Now that we have listed the boxes for transcription, let's go over the links also found in the Transcribe Photos box.

Simple Mode/Advanced Mode- When this is clicked, you can toggle back and forth between the simple transcription form and the advanced transcription mode.

FamilySearch- When you click on this button, the BillionGraves system will match the BillionGraves records with a FamilySearch record. It will also give the Personal Identification Number (PID) found in FamilySearch. You will be given the option of accepting or rejecting the match. Compare both records for names and dates. If the two records are an EXACT match, click on the "Accept" button.

Show Hebrew Dates- Hebrew dates are different than those on the Gregorian calendar (which is the calendar most often in use today). Hebrew dates are to be added only if these dates are on the headstones. They are usually seen in a Jewish Cemetery or on Jewish Headstones.

Choose Religion- Sometimes religious insignia is present on the headstone. Choose the religion based on the symbols present on a headstone. 

Add Military Info- Add military information listed on the headstone in this box. To add further details, you can also go to the individual's Life Information Page.

Others Not Buried Here- Headstones will sometimes have family member's names on them, such as children, even when they are not buried here.  These can be added in this location

Edit- Allows a transcriber to edit information on the headstone by opening up the transcription boxes. 


Hide- Allows a transcriber to hide the transcription boxes 

*PID (Personal Identification Number) Is an individual 6 digit alpha-numeric code assigned to each individual in FamilySearch. You can see this code in FamilySearch. We also store this code in Edit mode on the individual's Life Information Page.

Other Boxes

Underneath the other boxes are two entitled:

Add Person- If there are two individuals or more listed on a monument or marker, you can add a separate transcription for each individual.


Epitaph/Notes- When this is button is clicked, two boxes appear. 

Epitaph-If the monuments have notes or poems record them in the epitaph section. Terms such as "Rest In Peace" or "Our Baby" are common. Sometimes poetry or religious references are present. 

Notes- If you can not read the grave well, but you have proof as to who is buried there, put the information in the notes section. Be sure to include sources (books, websites, oral interviews, etc.). Or If you have family information pertaining to the individual a short reference is helpful. 

For example: This stone was unreadable, but I found the information in this book: Grave Images of Trinity Graveyard, New York City. 

Another Example: Married three times to Jane Smith, Sarah Jones, and Hannah Simmons, who are all buried in Holy Grace Cemetery.



To learn how to transcribe, click HERE. 

To learn how to rate an image while transcribing, click HERE. 

To learn how to transcribe photos you have taken yourself, click HERE.