*** Please note*** Only transcribe information written on the stone unless you have sources!***
In order to understand where to begin, we will start with the boxes on the page and what each of them are for:
Definition of the boxes on the transcription page and what goes in them:
Prefix- Title of an individual. Only place if it is written on the headstone or if you have sources. Example: Mrs., Miss, Dr., General, Captain, Herr, Frau, Fraulein, etc.
Given Name- First and middle name of an individual
Family Name- Surname
Suffix- Title of an individual, or generational indicator. Examples: M.D.- Doctor, or Sr., Jr., III
Birth- Date of birth found on the headstone
Death-Date of death found on the headstone
All of the above boxes plus:
Marriage-Date of marriage if found on the headstone
Age at Death- Death date in Years, Months and Days are sometimes found on older stones.
Links in the Transcribe Photos Box
Now that we have listed the boxes for transcription let's go over the links also found in the transcribe photos box:
Simple Mode/Advanced Mode- When this is clicked on you can toggle back and forth between the simple transcription form and the advanced transcription mode
FamilySearch- When you click on this button, our system will match with FamilySearch to attain the *PID (Personal Identification Number) found in FamilySearch. Make sure it is an EXACT match before clicking accept.
Show Hebrew Dates- Hebrew dates are different than the regular calendar. These are to be added only if these dates are on headstones, usually in a Jewish Cemetery or on Jewish Headstones.
Choose Religion- Sometimes religious insignia are on the headstone. By clicking this, you can choose the religion based on symbols on a headstone.
Add Military Info- Add military information listed on the headstone in this box. You can also go to the individual's Life Information Page to add further detail.
Others Not Buried Here- Headstones will sometimes have family member's names on them, such as children, even when they are not buried here. These can be added in this location
Edit- Allows a transcriber to edit information on the headstone by opening up the transcription boxes.
Hide- Allows a transcriber to hide the transcription boxes
*PID (Personal Identification Number) Is an individual 6 digit alpha-numeric code assigned to each individual in FamilySearch. You can see this code in FamilySearch. We also store this code in Edit mode on the Individual's Life Information Page
Underneath the other boxes are two entitled:
Add Person- If there are two individuals or more listed on a monument or marker, you can add a separate transcription for each individual.
Epitaph/Notes- When this is clicked on two boxes appear. Epitaph-If the monuments have notes or poems these can be written out in the epitaph. Terms such as "Rest In Peace" or "Our Baby" are common. Sometimes poetry or religious references are present. Notes- If you couldn't read the grave well, but have proof as to who is buried there fill out the source in the notes section. OR If you have family claims or other items of interest pertaining to the individual a short reference is helpful. For example: This stone was unreadable, but I found the information from another website or book. ( Grave Images of Trinity Graveyard, New York City) Another Example: Married three times to Jane Smith, Sarah Jones, and Hannah Simmons all buried in Holy Grace Cemetery.)