What is the notes box for? 


  • If you have done additional research to find more information about the deceased than what is recorded on the gravestone, enter it in the appropriate fields on the transcription form and then add your source(s) of information to the “Notes/Additional Sources” field.


  • If there is not an appropriate field on the transcription form for your researched information, enter it into the “Notes/Additional Sources” field.


  • If you do not have additional information about this individual, then leave the “Notes/Additional Sources” field blank.


  • Be sure to include your sources of information such as a website name and/or collection, book title & author, oral interviews, or personal knowledge. (Please DO NOT place entire URL's or Symbols such as -, /, $,* or @.  This can cause issues with the web pages.)  


  • If you have a large amount of information about the individual (such as obituaries or newspaper articles), add it on the “Life Information Page” rather than in the “Notes/Additional Sources” section. Go HERE to learn more about how to add information to the “Life Information Page”.


What does this look like?


Here are some examples of what should be written in the notes when necessary:


  • This stone was difficult to read but can be matched to a photo that is easier to read on Find A Grave record #955655.


  • This stone has the initials of parents of James listed as M.J. & T.J. Sims.  The 1900 US Census for Washington County, list these individuals as Michael and Tabitha Sims. James is also listed in this census as a 6-month-old, but sadly died in 1901.  


  • Thomas Jones died from pneumonia.  The cause of death is listed in the Maury County 1870 Mortality Schedule. 


  • This woman's maiden name, Allen, can be found on her obituary and is attached on the life information page. 


Direction 1: To permanently add "Notes" to all transcriptions.


Step 1: To add "notes", to the transcription currently being worked on and all future transcriptions during your session, choose the "form settings" box under the transcription form. Check the "notes" box.  Once chosen, the "notes" box will appear under the dates of birth and death. 


Step 2: Select the tab button to advance to the next field on the transcription form. 


Direction 2: To add "Notes" to the current transcription form.


Step 1: To add "notes" to the transcription in the current form only, choose the "add more information" button. Check the "notes" box. Once chosen, the "notes" box will appear under the dates of birth and death.


Step 2: Select the tab button to advance to the next field on the transcription form.